CKL Programs

Parent Tech Tips

What is Zoom?

Zoom is a free video conferencing solution. It allows multiple people to come together online and thus has been popular choice for online classes and lessons.

Equipment Needed?

To use Zoom, you would need a computer, iPad or a smartphone like an iPhone or Android. The device should have a camera and access to audio.

Do I need a Zoom Account?

You do not need to have a Zoom account to join a meeting as a participant. However, you do need to have the app downloaded on your device. The free Zoom app can be downloaded from the Zoom website (under Resources > Download Client), or from the Apple App Store or Google Play Store (It is called ZOOM Cloud Meetings). If you are interested in creating a free account, when you open the app you will have the option to sign up for a free Zoom account using your email.

Troubleshooting and Help?

Sometimes, new technology can be difficult to navigate. If you need any help with the technical setup for your Zoom, you can try referring to the Zoom Help Center. There are videos and articles which cover common topics such as configuring the audio and video. Here is the link to the Zoom Help Center.

How to Join a Zoom Meeting?

1. You will need your computer, tablet, or smartphone device.
2. You will receive an email from the Club with a link to click to join the Zoom meeting. This link may come with a 9-digit ID that you will need to use to join in.
3. Join the meeting by clicking on the ZOOM link provided by your instructor.
4. If you are using a smartphone device, follow the prompts to download and run ZOOM if not already downloaded.
5. Enter your 9-digit ID if you are prompted to do so.
6. Click to join the audio conference.
7. When you are in the meeting, you may click on the start video button to turn on the camera on your device.

How do I Use Zoom on a Computer?

In a Zoom meeting, you should be able to see the other participants (assuming they have their cameras on). There are different views available – speaker view and gallery view. The button to switch between the various views is at the top right of the screen on the computer desktop app. Let us walk you through what you can do at this screen, based on the computer app interface.

Zoom Video Option

At the bottom of the screen is a black bar. From left to right, these are the main functions you need to know:

Mute: This turns on and off your microphone. As a pro tip, if there are many people on the call, you can set this to mute so that it does not become too “noisy”. If you want to speak, press and hold the Space Bar. This will turn on the mic to allow you to speak. Once done speaking, let go of the Space Bar to go back to mute. You can also just click on the Mute button to mute and unmute yourself.
Stop/Start Video: This turns the video function on and off. One feature here is that you can add a Virtual Background. You will need to download a virtual background pack and you can choose one to mask your real background. This feature is useful if you do not want to show everyone what your home looks like. Some of the virtual backgrounds include scenes such as the Golden Gate Bridge or Outer Space. If you choose not to use a virtual background, we ask that you try to find a spot at home with a plain background instead.
Participants: This opens up a side bar and allows you to see who is participating on the call. On the computer app, if you hover your cursor over your name, you have the option to change your name and profile picture.

Chat: This opens up a side bar with a chat function. There is also a function to allow the sharing of files too. The chat will be used frequently in meetings as a space for youth to ask questions and connect.

Reactions: This allows you to give a “thumbs up” or “clap”. A meeting leader may ask youth to use this function to show they are following along or understand directives.

End Meeting: Use this to leave the Zoom meeting.

How do I Use Zoom on Smartphone?

Zoom on a smartphone will have a very similar display to Zoom on a computer. However, a few key features are different. For starters, when in a Zoom meeting you are only able to see four faces at one time on your screen, instead of up to 25 faces with a computer. When taking part in a meeting it will look at follows:

On a smartphone the Zoom task bar is also found at the bottom of the screen like on a computer, however, only 5 main functions are available (Audio, Video, Share Content, Participants and More)

To access the other key functions (such as chat or reactions) participants must click on the More (…) symbol and will be prompted with the following screen. Here they can pick the feature they are looking to use:

**It is important to note that when you use the Zoom chat feature on a smartphone it will go full screen mode as shown below. If this happens, don’t panic you haven’t left the meeting, as soon as you close out the chat it will resume video mode.

How do I Use Zoom on a Tablet/iPad?

Zoom on a tablet/iPad will have a very similar display to Zoom on a computer. However, a few key features are different. For starters, when in a Zoom meeting you are only able to see up to 9 faces at one time on your screen, instead of up to 25 faces with a computer. When taking part in a meeting it will look at follows:

To access the gallery view (seen above) tap on the Gallery View button found in the upper-left corner of the Zoom window (red square around it in the photo above).

On a tablet/iPad the Zoom task bar is found at the top of the screen and only displays 5 main functions (Mute, Video, Share Content, Participants and More).

To access the other key functions (such as chat or reactions) participants must click on the More (…) symbol and will be prompted with the following screen. Here they can pick the feature they are looking to use:

**When you use the Zoom chat feature on a tablet/iPad the chat box will appear in the drop-down window and will not take you out of video mode. It will look like it does below:

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